Vendor Application

Join us as a vendor at the Orcas Island Farmers Market

2025 Farmers Market Application is Available Now!

FIRST: Please read the rules, regulations and policies that each vendor must agree to in order to qualify for a place in the Market. Prior-year vendors are not exempt from this requirement.

Fee Structure & Vendor Options

  • Summer Full Season Membership $795 May 3-September 27 with priority placement ($36/market, 22 markets total) – Can make One or Two Payments – $397.50 by April 15, 2025 & $397.50 by July 1, 2025. $10 Discount for Full Season Vendors who pay in full by April 15, 2025 (subtract $10 from your check total, so $785)
  • Summer Partial Season Membership $345 8 Saturdays (consecutive or nonconsecutive) ($43/market) Full $345 due April 15, 2025. Vendors must send dates for 8 participating Saturdays to orcasislandfarmersmarket@gmail.com by April 15, 2025 to guarantee space available. Changes are possible with advance notice to Market Manager and depending on space availability.
  • Summer Drop In Membership $40/market before Memorial Day Weekend (Saturday, May 24, 2025) $50/market between Memorial Day and Labor Day Weekend (Saturday, August 30, 2025). Please note, Drop In Fees will be collected on site at the Market by the Market Manager.
  • Fall Full Season Membership $200 8 Saturdays ($25/market): October 4th through November 22nd. Payment can be made anytime leading up to the first Fall Saturday.
  • Fall Drop In Membership $40/market October 4th through November 22nd. Please note, Drop In Fees will be collected on site at the Market by the Market Manager day-of.
  • Kids Creative Co-Op $10/market May 3rd through November 22nd. Limit 3 children per Saturday in the Co-Op Tent, Signups for dates available via Market Manager.

Payments may be made via check mailed to OIFM, PO Box 1202, Eastsound, WA 98245 or may be made electronically by contacting the Market Manager for payment via Square Invoicing. Transaction fees of 3.3% apply to payments made via Square.

  • All vendors are required to have a valid Washington State Business License. Please provide your business license number in the designated area of the application. Business license must be related to type of booth at market.
  • All summer vendors are required to submit a Certificate of Liability Insurance.
    • As of January 1, 2021, liability insurance with not less than $1,000,000 minimum coverage is required of all vendors. You must send us a copy of a liability insurance certificate after submitting your application naming “Orcas Island Farmers Market Association” as additionally insured in an email to orcasislandfarmersmarket@gmail.com before your first day of Market participation. Contact your current business or farm insurance provider to receive a certificate of liability insurance.
    • If you do not currently have business insurance, you can contact Alexis Akers at Madrona Point Insurance for full annual coverage or visit ACT Insurance at www.actinsurance.com for self-service standalone event liability insurance. Policies with ACT start at around $25/Month and it is tailored for artisans, crafters, and small businesses.
    • ***NOTE*** ACT Insurance has a great monthly coverage – so if you are a drop in or Partial Season vendor, consider coverage for all months spanning your participation dates.

    • Other online providers: State Farm, USAA, and other major providers do have small business coverage – depending on what you sell their policy might actually be less expensive. Handmade Insurance (www.handmadeinsurance.com) and NEXT Insurance (www.nextinsurance.com) are also good options worth running a quote through.

  • If you are a participating Food Vendor, you must also provide a current Temporary Food Service Permit from San Juan County. For more details, contact Zoe Froyland zoef@sanjuancountywa.gov at San Juan County Health and Community Services. The Temporary Food Service Permit form can also be found at: https://www.sanjuancountywa.gov/416/Food-Safety-Program. This is not the same as a Food Handlers Permit, which is also required. A copy of this permit must be provided to the Market Manager PRIOR to your first day.

CLICK HERE TO APPLY FOR THE 2025 SEASON

If you have any questions please email the Market Manager at orcasislandfarmersmarket@gmail.com.